You have SAP R/3, but how do you deal with the customs? Via some In this white paper, we intend to explain some SAP GTS features. We will focus on those . SAP GTS is built to support various business trade processes and can The section on SAP GTS reporting is structured in the three main GTS functional. Business Scenario: Comparison of ECC Foreign Trade Vs SAP Global Trade SAP Foreign Trade and/or SAP Global Trade Services (GTS) provides the tools.
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SAP GTS. * GTS SAP Global Trade Services Overview. * Set up the communication between SAP ECC and SAP GTS. GTS Configuring SAP Global Trade. Services.. COURSE OUTLINE without the express permission of SAP SE or an SAP affiliate company. SAP and . Notes. Code: GTSv Length: 3 days. URL: View Online. Configure selected application areas of Compliance Management, Customs Management and.
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When it creates or changes a master record, the application programqueries whether the change pointer mechanism is activated or not. If the functionis active, a change pointer is saved to the database together with the applicationdocument and the change document. This programis usually scheduled as a periodic background job but can also be executed directlyusing transaction code BD Basic Mapping Settings GTSSome applications have such flexible programs for inbound and outboundprocessing that you can choose whether or not each optional segment field of therelevant IDoc basis type is to be transferred.
To do this, you create what is knownas a reduced message type as a copy of a standard message type. Then you selectthe fields from the IDoc basis type linked to this message type whose content youwant to be transferred to a particular target system. When you create a new reduced message type, it is based on the most currentIDoc basis type. First the required segments are selected and then only the fieldsin these segments that are marked in a standard SAP system as required fields.
These segments and fields are marked with a green background.
Select a segmentby highlighting it and clicking on the Select button. When you select a segment, only fields that are defined in astandard SAP system as required fields will be selected. In the detail view, first select the additional fields, then click on Select again.
Optional segments or fields that have not yet been selected are marked with ared background.
Optional segments or fields that have already been selected arecolored white. You have to click on the Select button before you can exit thedetail screen by selecting Enter. If you select fields and then click onEnter immediately, your selection is not saved. If the change pointer function is used for a reduced message type, only changesmade to selected fields generate change pointers.
You could thus create your ownreduced message type s containing only the fields whose content is transferredto SAP GTS in addition to the required fields of the IDoc basis type. Document Types: You will find three so-called application levels for each basic process: Each application level groups together document types or goodsmovements according to their respective function in the process.
The details of each application level indicate for which groups of services it can beused. Business ExampleSome goods receipt and goods issue processes in the model company are toundergo a foreign trade law audit.
Sales Document. The system should display a message if adocument is blocked. Sales Document and double-click Document Types in the dialog structure. Backend Syst. This lesson deals withthese settings.
The SAPGTS-specific document type is assigned the control parameters that are essentialfor foreign trade processes for example, number range keys, text determinationprocedures, and action profiles for communication with the authorities. For some of the application levels, the same procedure is also necessary at itemcategory level. To avoid this, opt for the function Automatically Transfer ItemCategory when maintaining the table for the assignment of item categories fromthe feeder system.
Enter the logical system of the feeder system or the systemgroup, if there are several similar feeder systems , the application level, andthe SAP-GTS-specific item category you want to use to summarize the itemcategories of the feeder system.
These organizational units represent yourcompany in regard to customs and foreign trade law. They are required to enableyou to transfer documents from the SAP ERP system and to determine the legalregulation on which the functions of the services to be used are based.
If the foreign trade organization represents more thanone company code to the authorities, you can also make multiple assignments. A company code, on the other hand, can be linked to only one foreign tradeorganization. Likewise, a legal unit can be assigned to multiple plants, but a plantcan be linked to only one legal unit. The two organizational units are required to enable you to transfer documents fromthe feeder system, among other things.
If a foreign trade organization or legal unitor both cannot be identified in SAP GTS when you are attempting to transfer adocument, you can create the document or save your changes in the feeder system. When creating a partnerfunction, you have to specify whether this function is to be used for goods receipts,goods issues, or both. Set the Excl. Role indicator for all partner roles that should not betransferred from the SAP ERP feeder system at the time of document replication.
In client , you will find a few partner functions for thepurpose of customs processing that do not require an equivalent in the feedersystem, for example, customs offices. You then assign the partner functions to partner groupings, which aresubsequently linked to individual services in SAP GTS. In this way, the systemrecognizes whether it has to screen the country of the immediate ship-to-partyonly, or also the country of the ultimate consignee.
Other services use similar tables for theassignment of partner groupings. In Customizing for SAP Compliance Management, there already is adocument type to which you can assign sales document types.
Make a noteof the document type key. Add an explanatory text for this document type. Tocreate the new entry, choose Save and exit the table. Define and Activate a Legal Regulation.. Definition of legal regulationsIn the SAP GTS system, you have to map all the laws and regulations that youmust comply with for export and import control or for customs processing aslegal regulations and activate them for the country or group of countries in whichthey apply.
Definition and Use of Legal RegulationsFigure Define Legal RegulationsFlag each legal regulation with a two-character, numerical code that specifies itspurpose.
All deadline types you can choose from using the input help forthe field Type of Date are predefined. A legal regulation can now be determinedbased on either a country, or a country group, or a combination of both. This newfeature facilitates the mapping of legal regulations, especially for EC memberstates.
These determination strategies are to be assigned to one or more service-specificdetermination procedure s , for example LELDT for the Legal Control service. You can assign several determination strategies to one determination group. Thesystem will use them in the process in the order of their sequence numbers. Ifan attempt to determine a legal regulation for a service is successful the systemwill stop searching.
Determination Procedures and Determination StrategiesCountry groups can be used in cases where the same legal requirements applyto a number of different countries. Such legal situation might exist becauseof supranational law such as in the EC or because of treaties for example,preference agreements. In SAP Customs Management, you cannot make use of country groups orcombinations of countries for the purpose of legal regulation determination.
The country in the address data of the SAP business partner of the foreign tradeorganization importing or exporting the goods decides the legal regulation tobe applied in the individual process. Activation of legal regulationsActivate each legal regulation for general use for at least one country or countrygroup. For example, the Export Administration Regulations are effective in theU. Activate Legal Regulations: Select the legal regulation anddouble-click the appropriate folder in the dialog structure.
Then choose NewEntries and enter the country or country group of your choice. If you make use of determination strategies that are based on combinations ofcountries or country groups, you need to make two entries in the activation table.
For example, you could maintain two legal regulations meant for exports from theEC. The first should only be taken into account if the country of destination is theU. You thus activatethe first legal regulation for the country group EC and the country of destinationUS. In both cases, first enter the country group EC. In the example above, the legal regulationEC embargo regulation has been defined for the Embargo Check service andhas been generally activated for the country group EC.
As the service should only check importsinto and exports from the EC, the legal regulation is activated with the indicatorsCheck: Import Exclusively and Check: Export Exclusively respectively.
Service LevelIn SAP Customs Management, activation depends on whether the functions of theservice are to be used in goods receipt as well as in goods issue processes.
In SAPCompliance Management and SAP Risk Management, you always need to decidewhether the service is to check all processes, or only cross-border trade, andwhether intra-community movements of goods are included in the checks or not. Definition and Use of Legal RegulationsExercise 3: Change the standard settings for the billing request type for the required document types. Field Create Manually Prec. For more information, see the following: The unique identification of the feeder system and your GTS system for process integration is based on logical systems.
Therefore, to set up the system connections between these systems, you first have to define the names for the involved logical systems, which are derived from the system names and the client for the application.
In the GTS system, you have to enter the names for the logical systems of the feeder systems you want to connect, as well as the name for the logical system where GTS is installed. Choose New Entries. In the LogSystem column, define the name of the logical system, for example, using the standard naming convention: If your feeder system runs on client of the system called JDL, and your GTS system runs on client of system JDV, you define the logical systems for these as follows: Feeder system: One logical system group can contain one or more logical systems of your feeder systems.
Even if you only have one feeder system, you still have to create a group of logical systems, and then assign the logical system for the feeder system to the group in a later step. If you want to connect several feeder systems with matching or partly matching characteristics to the Global Trade Services GTS system, you can group the feeder systems together into logical system groups.
The feeder systems must contain the same document structures and organization structures. Logical systems groups help you to reduce data maintenance considerably. In addition, you have to create a separate group of logical systems for the GTS system.
Accordingly, you have to create a group of logical systems for the GTS system. If you do not harmonize the master data Customizing between the feeder systems, the system will transfer an indefinite subset of data to the GTS system. For example, if you have two separate materials in two separate feeder systems, but with the same material number, and you transfer the material master data using a feeder system group, the GTS system only receives one one material number.
The second material is missing in the GTS system. In the Log. Group column, enter the name of the group of logical systems in which you want to group your feeder systems. In the Description column, enter a short description of the logical system group for clarification.
Each logical system must be part of a logical systems group. Therefore, you must assign each feeder system to a group of logical systems regardless if you have one ore more feeder systems. If the document structure and organizational structure are identical in your feeder systems and you synchronize master data in these systems, you can group all your feeder systems together in a group of logical systems. You can use the group of logical systems to minimize data maintenance.
You also need the logical systems group to map activities that request the feeder system. In addition, you have to add your GTS system to a separate group of logical systems. Prerequisites You can only group together several logical systems into a logical system group if each master data record is unique across all feeder systems. The master data records, which are unique across all feeder systems, contain data such as: Using the input help to choose the logical system you want to assign to the logical system group.
Use the input help to select the logical system group you want to assign the logical system to. Choose Next Entry to assign further logical systems to the logical system group. Example If you enter master data centrally at your company, you can group all the relevant subsequent systems together in a single group of logical systems. You can assign these document types either at feeder system level or at feeder system group level.
If only one feeder system exists, or if several feeder systems have different documents, it is best to assign the document types at feeder system level. If several feeder systems have the same document structure, the documents can be assigned at feeder system group level.
You can choose from the following application levels: download Order Document. Choose Automatically Transfer Document Type in the dialog box that appears. We recommend you transfer all document types from the feeder system initially. Choose Manually Assign Document Type to check the automatic transfer of document types and to assign any new document types manually afterwards.
For more information, see the IMG activity documentation. Assign Document Type at Feeder System Group Level The procedure is identical to that for assigning document types at feeder system level. If only one feeder system exists or if several feeder systems have different document structures, it is best to assign the item categories at feeder system level.
If a number of feeder systems have the same document structure, you can assign the item categories at feeder system group level. When you enter the item categories, the system does not check whether the item category actually exists in the feeder system. To ensure that the assignment of item categories in the feeder system to item categories in the GTS system is correct, double check the appropriate table in the feeder system.
Choose Automatically Transfer Item Category in the dialog box that appears. We recommend you transfer all item categories from the feeder system initially. Choose Manually Assign Item Category to check the automatic transfer of item categories and to assign any new item categories manually afterwards.
For more information, see the documentation for the Customizing activity. Assign Item Category at Feeder System Group Level The procedure is identical to that for assigning item categories at feeder system level. You must assign a customs ID to a product to assign the additional, more specific attributes for the customs procedures with economic impact. These attributes include relevance indicators for inward processing and customs warehousing, for example. The customs ID also serves as a reference to a repository at your company where you store the products that are part of a customs procedure with economic impact.
If products are present that must be handled using these special customs procedures, they are subject to separate monitoring by the customs procedures, which you can carry out based on the customs ID. If you store products for customs procedures with economic impact at different locations because you have several customs warehouses, for example you have to create a separate ID for each such repository.
Note that you need a separate authorization for each customs warehouse, and therefore for each defined customs ID. Enter a name and description for a customs ID. You assign the special storage locations for customs procedures with economic impact in both systems.
Since you have also assigned all the storage locations to a company code, the organizational data is replicated through the transfer of master data to the GTS system and the assignment of foreign trade organizations company code and legal units such as storage locations.
Therefore, to uniquely identify your storage locations for products in customs procedures with economic impact, all you have to do is assign the customs ID to a foreign trade organization and a group of logical systems. You have defined the logical systems for your feeder systems and added them to a group of logical systems see Assigning Logical Systems to Logical System Groups [External].
Choose New Entries and use the input help to select a customs ID. Use the input help to assign the customs ID to a group of logical systems and a foreign trade organization. The foreign trade organization represents the upper hierarchy level of the two, while the legal unit represents the lower level.
You have to define this organizational structure for GTS, and the defined structure has to comply with the legal and customs requirements, to allow execution of your import and export processes. You assign one or more legal units to a foreign trade organizational unit.
Note that while you can assign one or more legal units to a foreign trade organizational unit, you can only assign each legal unit to a single foreign trade organizational unit.
You always define organizational units as business partners in the GTS system. The handling of import and export processes is based on data in your logistics feeder systems. The organizational structure - consisting of foreign trade organizational unit and legal units - enables you to map the organizational structures in your feeder system and, by assigning the two organizational structures, transfer the necessary data from the feeder system.
You need both master data and transaction data in your GTS system. If the system cannot determine this assignment in the GTS system when transferring master data or documents from the feeder system to the GTS system, you cannot perform the desired foreign trade processes.
The monitoring functions in the GTS system are based on foreign trade organizations and legal units. If you use SAP NetWeaver Business Warehouse to analyze your foreign trade processes, the analyses are also based on these organizational units.
If you use SAP ERP as a feeder system, for example, you can assign company codes to foreign trade organizations and assign plants or combinations of plants and storage locations to legal units. If the foreign trade organization represents several company codes, you can assign several company codes to that foreign trade organization. However, you can only assign a company code to one foreign trade organization.
If you use SAP Customer Relationship Management SAP CRM or another system that is not based on company codes or plants as your feeder system, you can assign partner numbers for sales organizations to foreign trade organizational units, and partner numbers for suppliers to legal units.
In addition to the organizational units for legally representing your company to the authorities, you define the organizational units for handling specific foreign trade units in your organizational structure.
The organizational structure also defines the organizational units for which you explode and evaluate bills of product. You use these bills of product, for example, for handling re-exports in legal control, as well as in preference processing. You also need an organizational structure for the document connection to the feeder system, to perform document-related checks in the Compliance Management area.
Setting up foreign trade organizations To set up foreign trade organizations, perform the following activities: Define foreign trade organizations 2. Get step-by-step instructions to configuring compliance, customs, and risk management functionality, and explore your reporting options. About the Book About the E-book pages, hardcover, 1. Reference book format 6.
Printed black and white on 60 offset paper from sustainable sources. Casebound for durability. Reader-friendly serif font TheAntiquaB 9. One-column layout. E-book in full color.
Table of contents, in-text references, and index fully linked. Including online book edition in dedicated reader application. In this book, you'll learn about: