Organize your address details for quick access with a sortable table created in Microsoft Excel. As an alternative, copy a Microsoft template and style a. Address Book Template 32 · Download “Address Book Template 32” (59 KB) · Address Book Template This Address Book Maker Template is a free template that can help you store all your contacts in one neat place.
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More templates like this. Personal address book. Excel · Membership directory. Word · Address list. Excel · Organizational telephone list. Excel. Address books. Personal address book. Excel · Membership directory. Word · Address list. Excel · Address book. Excel · Organizational telephone list. Excel. This project will provide step-by-step instructions for using an Excel Spreadsheet to create an Address Book for maintaining the following.
All of us need to export contacts from the Outlook address book to Excel once in a while. There may be various reasons to do this. You may want to update all or some of your contacts, backup the contacts or make a list of your VIP clients so that your partner can take care of them during your vacation. However Microsoft failed to find little room for it on the ribbon nor on the toolbar in earlier versions so that it would be within easy reach. Instead, they seem to have been trying to hide this function deeper and deeper with each new version of Outlook, which is funny, because it's really useful.
Additional contents can also be added. A personal address book, for instance, can also be used to record birth dates of dear ones.
On the other hand, the one used for business can contain email addresses and mobile phone numbers apart from the postal address of individual clients. The majority of address books come with custom labels.
It helps in finding a particular contact in the book instantly. In order to make this job quicker and simpler, digital address books are also available. Likewise, an online address book may be used. Advertisement The benefit of turning to the latter is that backup can easily be created.
This means you will never lose any of your contacts. It is also easy to update an online address book. This is important in case a certain individual in your address list changes the postal address.
A customized address book can be created with the help of a template.
You can choose the contents you prefer. Moreover, the layout can also be according to your predisposition.
You can decide how the information will be presented in your personalized address book. If you want to export the contacts to earlier Excel versions, then select "Microsoft Excel ". Note that Outlook is the last version where this choice is available, in Outlook your only option is "Comma Separated Values Windows ".
Select the folder to export from. Since we are exporting our Outlook contacts, we choose Contacts under the Outlook node, as shown in the screenshot below, and click Next to continue. Well, you have just chosen the data to export and now you need to specify where you want to save them.
Click the Browse button to select a destination folder to save the exported file to. In the Browse dialog, type a name for the exported file in the "File name" field and click OK.
Clicking the OK button will bring you back to the previous window and you click Next to continue. In theory, this might be your final step, i. However, this would export absolutely all the fields of your Outlook contacts. Many of those fields contain inessential information like Government ID number or Car Phone, and they may only clutter your Excel file with redundant details.
And even if your Outlook contacts do not contain such details, empty columns would still be created in an Excel spreadsheet 92 columns altogether! Given the above, it makes sense to export only those fields that you really need. To do this, click the Map Custom Fields button. In the "Map Custom fields" dialog window, firsts click the Clear Map button to remove the default map on the right pane and then drag the needed fields from the left pane.
You can also drag the selected fields within the right pane upwards and downwards to rearrange their order. If you have accidentally added an unwanted field, you can remove it by simply dragging it back, i.
When you are done, click the OK button. For example, if you want to export a list of your clients, your settings may resemble the screenshot below, where only the business related fields are selected. Clicking OK will bring you back to the previous window from step 7 and you click the Finish button.
That's it! All of your Outlook contacts are exported to a. Firstly, this is a visual way, i. Secondly, the Import and Export wizard lets you export most, but not all of the fields.
Thirdly, mapping the fields and re-arranging their order might also be quite burdensome especially if you are choosing many fields and they do not fit within the visible, above the scroll, area of the window. And the last but not the least, you need to recall where the Import and Export function resides in your Outlook, as you remember it has a different location in each Outlook version.